Privacy Policy

Effective Date: 2024-10-06

Last Updated: 2024-10-16

1. Introduction

At TimelyIQ, we are committed to protecting your privacy and ensuring that your personal data is handled in a safe and responsible manner. This policy explains how we collect, use, and protect your personal data.

This Privacy Policy applies to all services offered by TimelyIQ Corporation ("we," "our," "us"), including our website, applications, and other services (collectively, the "Services").

2. Data Controller

For the purposes of the General Data Protection Regulation (GDPR), TimelyIQ Corporation is the data controller responsible for your personal data.

Contact details: Email: privacy@timelyiq.com

3. Information We Collect

We collect and process the following categories of personal data:

Account Information: Your name, email address, and other details you provide when creating an account.
Professional Information: Job title, company name, and professional background.
Usage Data: Information about how you use our Services.
Communication Data: Records of your interactions within our platform.
Calendar Information: Details about your scheduled events and meetings.
Performance Metrics: Data related to your work performance and productivity.
Feedback and Preferences: Your feedback and preferences for our Services.
Device and Network Information: Data about the devices and networks you use to access our Services.
Meeting Recording: Meeting recordings and transcripts.

Google Calendar Integration

When you connect your Google Calendar, we collect the following Google user data:

Your list of calendars
Calendar event details for work-related appointments, including:
- Event title
- Start and end times
- Event description
- Associated meeting links

We use this information solely to enhance your experience with our productivity platform, such as helping you prepare for upcoming events and providing relevant materials or insights during meetings.

4. Legal Basis for Processing

We process your personal data on the following legal bases:

Consent: Where you have given clear consent for us to process your personal data for a specific purpose.
Contract: Where processing is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into a contract.
Legitimate Interests: Where processing is necessary for our legitimate interests or the legitimate interests of a third party, unless there is a good reason to protect your personal data which overrides those legitimate interests.

5. Use of Information

We use your personal data for the following purposes:

Providing, maintaining, and improving our Services
Developing new products and services
Personalizing your experience
Marketing and advertising (with your consent where required by law)
Analyzing usage patterns and trends
Protecting our rights and the rights of others

We use Google user data strictly for providing and improving our platform's functionality. We do not use this data for any other purposes, including but not limited to advertising, selling to data brokers, or training AI models.

6. Data Sharing and Transfers

We may share your information with:

Our affiliates and subsidiaries
Service providers and business partners
Law enforcement or government agencies when required by law
In connection with a merger, sale, or acquisition

When we transfer personal data outside the European Economic Area (EEA), we ensure that adequate safeguards are in place to protect your data, such as Standard Contractual Clauses approved by the European Commission.

We do not transfer Google user data to third parties for purposes unrelated to providing or improving our application's functionality. Any sharing of data with service providers is limited to what is necessary for maintaining and improving our services.

7. Data Retention

We retain your personal data for as long as necessary to provide our Services and fulfill the purposes outlined in this policy, unless a longer retention period is required or permitted by law.

We retain Google user data for as long as necessary to provide our services or as required by law. Users can request deletion of their data by contacting us at privacy@timelyiq.com. We will process such requests within 30 days, unless we are required to retain the data for legal or compliance reasons.

When we no longer need to retain your data, we will securely delete or anonymize it.

8. Your Rights Under GDPR

Under the GDPR, you have the following rights:

Right to access: You can request a copy of your personal data.
Right to rectification: You can request correction of inaccurate personal data.
Right to erasure: You can request deletion of your personal data in certain circumstances.
Right to restrict processing: You can request restriction of processing of your personal data.
Right to data portability: You can request a copy of your data in a machine-readable format.
Right to object: You can object to our processing of your personal data in certain circumstances.
Rights related to automated decision-making: You have rights related to automated decision-making, including profiling.

These rights also apply to your Google user data. You can request to access, correct, or delete your Google data that we have collected.

To exercise these rights, please contact us at privacy@timelyiq.com. We will respond to your request within one month.

9. Data Protection Measures

We implement appropriate technical and organizational measures to ensure a level of security appropriate to the risk, including:

Encryption of personal data in transit and at rest
Regular testing of security measures
Measures to ensure ongoing confidentiality, integrity, availability, and resilience of processing systems and services
Measures to restore availability and access to personal data in a timely manner in the event of a physical or technical incident
Access controls to limit data access to authorized personnel only
Regular security audits

These measures apply to all user data, including Google user data.

10. Cookies and Similar Technologies

We use cookies and similar tracking technologies to track activity on our Services and hold certain information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Services.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date at the top of this policy. For significant changes, we will provide a more prominent notice or obtain your consent as required by law.

12. Contact Us

If you have any questions about this Privacy Policy, please contact us at: privacy@timelyiq.com

13. Complaints

If you have a concern about our handling of your personal data, please contact us first. If you are not satisfied with our response, you have the right to lodge a complaint with the supervisory authority in your country of residence or work, or where an alleged infringement of data protection law occurred.